BOOM! Community Arts is committed to protecting your personal information and being transparent about what we do with it. We will protect and keep the personal data you share with us safe and secure.
The information we collect allows us to learn more about who uses and supports our charity, taking your needs and interests into account to make more informed decisions.
We will only use your personal information in accordance with all applicable laws concerning the protection of personal information and will not to do anything with your information you wouldn’t reasonably expect.
This Privacy Notice explains what information we collect, how and why we collect, how we protect your privacy and how you can control how we use your personal information.
Who Are We?
We are BOOM! Community Arts, a registered Scottish charity (SC002662). Our registered address is 25 Hillhead Street, Glasgow G12 8PX.
What Is Our Legal Basis For Using Your Information?
We are legally required to process some types of information in order to fulfil our statutory obligations eg Gift aid consent, Membership details, Financial records etc.
There are other lawful reasons for us to process your personal information. One of these is ‘legitimate interest’. This is where the reason for processing the information is seen as being necessary for BOOM! Community Arts to achieve its charitable objectives. Some of the legitimate interest purposes which we use to process your information include:-
- To enable us to enhance , modify, personalise or improve our services/communications to our members and supporters.
- To seek funds to further the work of BOOM! Community Arts
- To determine the effectiveness of our campaigns and services
Whenever we process data for these types of purposes we will ensure that we always take into account and balance your rights and interests. We will not process your data where our interests are overridden by the impact on you (unless we have your consent or are required to do so by law). You have the right to object to this processing if you wish.
In some cases we will only process your personal information where we have your consent to do so.
How Do We Obtain Your Personal Information?
We collect information in the following ways:
Directly from you.
We get information when you contact us, when yo attend our workshops, when you complete one of our online or paper-based surveys, or when you use a social media platform to contact us eg Facebook, Twitter etc.
From Third Parties
We receive information from third party organisations such as fundraising sites like Just Giving or Virgin Money where you have indicated that you wish to support BOOM! Community Arts and have given them permission to pass your information on to us.
To help improve the services we offer, we use information gathered from our website on which pages people visit most often, which events are of most interest. This information is generally aggregated and we do use it to identify individual visitors unless you provide your details in one of our online forms.
If you want to prevent our cookies being stored on your computer in future, you may do so by referring to your internet browser’s instructions. You can do this by clicking on the “Help” menu. Please note however that if you disable our cookies you may not be able to access certain services or facilities on our sites and your use of our sites may be restricted. Further information on deleting or controlling cookies is available at www.AboutCookies.org.
If you make a donation online or purchase a product from us, your card information is not held by us, it is collected by a third party payment processor who specialises in the secure online capture and processing of credit/debit card transactions.
Our website includes links to other sites, not owned or managed by us. We cannot be held responsible for the privacy of information collected by websites not managed by us.
Publicly Available Information.
From time to time we may obtain information from websites such as Companies House or publicaly available newspaper articles.
What Information Do We Collect?
We will only ask you to supply the information that we need in order to provide you with the service or support that you are requesting. What information is collected will vary depending on what it is for.
Generally we will ask you to provide:-
- Your name
- Your contact details
Where appropriate and relevant, we may ask for additional information such as:-
- how you would like us to contact you ie via email, post, telephone etc
- your age or date of birth, where relevant to your participation in an event or activity
- Sensitive information such accessibility or medical information where relevant to the service being requested or your participation in an activity
How Do We Use Your Information?
How we use your information depends largely on why you are providing it. We may use your information in the ways set out below.
- We use your personal information to accurately deal with your enquiry.
- We use your information to gain a full understanding of your situation so we can develop and offer you the best possible personalised services.
- We use your information to keep a record of your relationship with us and for internal administrative purposes (such as our accounting and records), and to let you know about changes to our services or policies. We use your personal information look into, and respond to, complaints, legal claims or other issues.
- We use your personal information to claim Gift Aid on your donations.
- We use personal data to carry out statistical analysis and research in order to help us to understand how we are performing and how we can improve our services and meet the needs of people that require our help.
- We may also use your personal information for other purposes which we specifically notify you about and, where appropriate, obtain your consent.
- We may use your information to send you communications about our work and how you can help us to help you, for example how you can donate to us. You can let us know if you would prefer not to receive these communications at any time.
Who Do We Share Your Information With?
We will not sell your details to any third parties.
When you have registered for a workshop or activity that is provided by a third party we will only pass on the details that are relevant to ensure that the service that is provided is relevant and appropriate.
How Do We Keep Your Information Safe?
When we collect your personal information we use strict procedures and security features to make sure that only those who are authorised to access your information can. Any personal information is kept only for as long as is necessary for the purposes for which it was collected.
Our website and our computer systems all have appropriate cyber security systems in place to protect the data that they hold. When making a payment or donation through our website we use a secure server to ensure that your details are protected.
If you’re 16 or under
We collect the same basic information from under 16s as we do for adults but with the addition of requiring a parent or guardian’s permission and email address. For children aged 16 or under we will obtain the consent of a parent or guardian before collecting personal information. We will work to the same stringent information governance guidelines for both adults and children.
Accessing And Updating Your Personal Information
You can request a copy of the information we hold about you. If you would like a copy of some or all of your personal information, please complete and send our subject access request form to us.
If we do hold information about you we will:
- give you a description of it.
- tell you why we are holding it.
- tell you who it could be shared with.
- let you have a concise and clear copy of the information.
We want to make sure that your personal information is accurate and up to date and we will be happy to correct or remove information you think is inaccurate.
Changes To This Policy